Positions

MPPAW Position Descriptions

Individuals are elected to the following Board positions each year,
and interested parties are encouraged to participate. For more
information, please contact Jen Anderson.

President

• Written communication (monthly newsletter
  update, annual Letter from the President for membership directory,
  publicity materials)
• Oral
  communication (begin meetings with announcements, represent
  MPPAW at other meetings)
• Coordinating (collect agenda items,
  conduct board meetings, assign responsibilities and follow
  up)
• Administration (proofread newsletters, work
  with Treasurer and accounts)
• Ideal generation/lobbying
  (member profiles, annual goals & strategies,
  future speakers, slate of candidates for future boards)
• Miscellaneous
  (mingle during conversation hour, welcome/introduce new members,
  assess status of meeting affairs)

Vice President, Programs

• Write monthly Upcoming Speaker Column for the newsletter
• Beginning
  as VP Program Elect, select and coordinate speakers for the
  following year
• Send thank you notes and evaluation
  summaries to speakers.
• Update Board monthly regarding the
  program, speakers, speaker evaluations, issues, etc.
• Introduce
  the speakers
• Keep track of receipts for speaker gifts, speaker
  travel, etc. and pass to Treasurer for reimbursement

Vice-President,
Communications

• Solicit articles and/or announcements for
  the newsletter from various members of the MPPAW Executive
  Committee and MPPAW membership.
• Create newsletter using Word
  template, and proof / edit as needed.
• Prepare newsletter
  for distribution, including making arrangements for printing
  and mailing paper copies; stamping, labeling and sealing paper
  newsletters; and creating a pdf file for electronic distribution.
• Track
  names and addresses of returned newsletters and forward to
  Member Secretary in order to update mailing list.
• Create and
  distribute additional meeting announcements, e.g., flyers,
  listings for business calendars.
• Keep and submit receipts
  for printing and postage.
• Print and distribute membership
  directory (via US mail).

Secretary

• There are two Co-Secretary positions on the MPPAW Board.
  Each Secretary contributes to the monthly MPPAW newsletter;
  one Secretary writes up the speaker presentation from the
  previous month, and the other conducts and writes up an MPPAW
  member profile.
• Other duties shared between the co-secretaries:
  1) attend each board meeting and take meeting minutes,
  2) help set up tables and the room if necessary, 3) help
  distribute any handouts presenters may have, 4) help distribute
  and collect presentation reviews, 5) help with any closing
  duties of the room as needed.

Vice President, Membership

• Prepare all materials for meeting registration
  and manage Registration Desk. Collect fees and prepare
  for Treasurer.
• Maintain list of all prior and current members,
  receive dues and forward to Treasurer, confirm receipt
  of each member registration. Update member list as required.
• Prepare
  mailing labels for newsletter and name tags for meetings.
• Email
  meeting announcements to membership and forward information
  via email.
• Prepare membership directory for printing.
• Manage membership@mppaw.org email
  account and respond to all inquiries.

Treasurer

• Manage
  MPPAW account – Includes
  tracking income and expenses, balancing books monthly and
  reporting/reconciling any discrepancies. Reimburse MPPAW
  board members or vendors (in timely manner) for materials/services
  associated with MPPAW (e.g., room rental, catering, membership
  directory, website hosting, etc.).
• Maintain
  Excel Spreadsheet – Maintain
  up-to-date income/expenses in existing Excel spreadsheet,
  provide brief summary of current status to other board
  members during each board member meeting.
• Coordinate Annual Audit – At end of
  MPPAW season (typically mid-September), compile and organize
  all receipts, bank statements, deposit slips, etc., and
  provide to outside auditor for review.
• Non-Profit
  Status – Respond
  to/submit any state or federal forms needed to maintain MPPAW’s
  non-profit status.
• Be
  Proactive – Anticipate future
  MPPAW financial needs, offer recommendations as appropriate,
  and keep board members informed of any important issues surrounding
  financial status of MPPAW

CEU Coordinator

• The CEU Coordinator ensures that MPPAW members
  who are subject to licensing by the Minnesota Board of Psychology
  receive CEU credit for attendance at MPPAW meetings. The
  Coordinator annually renews MPPAW’s accreditation with the
  Board and provides individuals forms for submission for CEU
  credit. Typically the Coordinator assists with the registration
  process at the beginning of each meeting and pitches in as
  needed with other projects as a member of MPPAW’s Board.

Webmaster

• Attend
  Board meetings and make changes/additions to web site as
  needed.
• Manage PayPal account and
  track payment transactions. Forward information to Member
  Secretary.
• Update online information
  regularly.